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1、OrderlettersOrderlettersarecommonformofcorrespondenceforobtainingequipment,serviceandsupplies.Usually,businessusesanorderformtoobtaingoodsformsuppliers.Whenaformisnotavailable,aletterisneededfortheorder.Whenwritinganorderletter,youmustincludeallthespecificsnecessarytocompletetheordertoy
2、oursatisfaction.Youshouldusethelistingformatoftheorderformasaguidetogivinginformationaboutthefollowingmatters:Nameofcommodity,modelnumber,size,color,oranyotherrelevantinformation,Quantity,Dateandmethodofshipment,Priceperitem,Packing,paymentInordertomakeyourorderadefiniteoffer,theoutline
3、forroutineorderlettersshouldbedeductive:Usedirectlanguageinthefirstsentence.state”pleaseship”,“pleasesend”,“wewouldliketoorder”,“wewouldliketopurchase”toassurethesellerofyourdefinitepurchase.Describewhatyouwantexactly.Indicatethecatalognumbers,sizes,colors,prices,specifications,andallot
4、herrelevantinformation.Presentthetermsofpaymentandtheshippinginstructions.Indicatewhen,where,andhowtheorderistobeexecuted..Closetheletterwithaconfidentexpectationofdelivery.(Youalsocanshowyourinterestinotherproducts.)(sample1)ArepeatorderforoneortwokindsofgoodsDearsirsPleasesendusyourmi
5、lkyWhiteChocolatesasstatedinyourcurrentwintercatalog.WewouldliketopurchasetencasesofMilkyWhiteChocolateMints,12-ouncepackages,24packspercase,catalogNo.15c-123,atthepriceofUS$10.59percaseandfifteencasesofMilkyWhiteChocolateBars,6-ouncebars,24barspercase,catalogNo.18c-256,atthepriceofUS$1
6、5.89percase.Pleasemailtheseitemsbyairfreightasweneedthemby20thDecemberandchargetheamounttoourAccountNo.018325585.Ifitisconvenient,pleaseincludewiththedeliveryafewsamplesofyournewchocolateproducts,asyoudidwiththepastthreeyears’orders.Thesampleshelpconvinceourcustomerstobuyyourdeliciouspr
7、oducts.OrderAcknowledgementsThesuppliersendsanorderacknowledgementpromptly,tothankshiscustomerfortheorder.Ifpricesordeliverytimeshavechanged,thecustomermustbenotified.Ifthegoodsorderedarenolongeravailable,asubstitutemaybeoffered.Thelettershouldbe:Expresspleasureatreceivingtheor
