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1、OrderlettersOrderlettersarecommonformofcorrespondenceforobtainingequipment,serviceandsupplies.Usually,businessusesanorderformtoobtaingoodsformsuppliers.Whenaformisnotavailable,aletterisneededfortheorder.Whenwritinganorderletter,youmustincludeallthespecificsneces
2、sarytocompletetheordertoyoursatisfaction.Youshouldusethelistingformatoftheorderformasaguidetogivinginformationaboutthefollowingmatters:Nameofcommodity,modelnumber,size,color,oranyotherrelevantinformation,Quantity,Dateandmethodofshipment,Priceperitem,Packing,paym
3、entInordertomakeyourorderadefiniteoffer,theoutlineforroutineorderlettersshouldbedeductive:Usedirectlanguageinthefirstsentence.state”pleaseship”,“pleasesend”,“wewouldliketoorder”,“wewouldliketopurchase”toassurethesellerofyourdefinitepurchase.Describewhatyouwantex
4、actly.Indicatethecatalognumbers,sizes,colors,prices,specifications,andallotherrelevantinformation.Presentthetermsofpaymentandtheshippinginstructions.Indicatewhen,where,andhowtheorderistobeexecuted..Closetheletterwithaconfidentexpectationofdelivery.(Youalsocansho
5、wyourinterestinotherproducts.)(sample1)ArepeatorderforoneortwokindsofgoodsDearsirsPleasesendusyourmilkyWhiteChocolatesasstatedinyourcurrentwintercatalog.WewouldliketopurchasetencasesofMilkyWhiteChocolateMints,12-ouncepackages,24packspercase,catalogNo.15c-123,att
6、hepriceofUS$10.59percaseandfifteencasesofMilkyWhiteChocolateBars,6-ouncebars,24barspercase,catalogNo.18c-256,atthepriceofUS$15.89percase.Pleasemailtheseitemsbyairfreightasweneedthemby20thDecemberandchargetheamounttoourAccountNo.018325585.Ifitisconvenient,pleasei
7、ncludewiththedeliveryafewsamplesofyournewchocolateproducts,asyoudidwiththepastthreeyears’orders.Thesampleshelpconvinceourcustomerstobuyyourdeliciousproducts.OrderAcknowledgementsThesuppliersendsanorderacknowledgementpromptly,tothankshiscustomerfortheorder.Ifpric
8、esordeliverytimeshavechanged,thecustomermustbenotified.Ifthegoodsorderedarenolongeravailable,asubstitutemaybeoffered.Thelettershouldbe:Expresspleasureatreceivingtheor
