国际商务英语写作教学课件作者管春林 Chapter 14 Meeting Agendas and Minutes.ppt

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1、国际商务英语写作作者：管春林责任编辑：杜玲玲出版日期：2010年7月IDPN：308-2010-23课件章数：17Chapter14MeetingAgendasandMinutesChapter14MeetingAgendasandMinutes14.1Questionsfordiscussion14.2Backgroundinformation14.3Sampleletters14.4Analysisanddiscussion14.5Pointstoremember14.6Moreusefulpatterns14.1Questionsfordiscussion（1）Ifyouw

2、ereaskedtomakeaplanforameeting，whatwouldyouincludeinit？（2）Howdoyoutakenotesinclass？14.2BackgroundinformationAnagendaisalistoftopicswhichhavetobediscussedatameeting．Minutesareabriefsummaryorrecordofwhatissaidanddecidedatameeting，especiallyofasocietyoracommittee.Meetingminutesarecriticaltoanorg

3、anizationbecausetheybecometheofficialwrittenrecordofthemeetings.14.4AnalysisanddiscussionCanyousummarizethesimilaritiesoftheabovesampleagendas？theitemswhicharecommonlyfoundinminutes（1）Apologiesforabsence（2）Timeallocationforeachitem（3）Confirmationofminutesofthepreviousmeeting（4）Businessarising

4、outofminutes（5）Reportsandgeneralbusiness（6）Anyotherbusiness（7）ClosingthemeetingBeforewegoontothediscussionofminutes，pleasescanthetwosamplesofminutesandthenanswerthefollowingquestion．Canyoufindanycommonalitiesinthecontentsofthetwosamples？thebasicfacts（1）Thetitleoftheminutes．（2）Thevenue，dateand

5、timeofthemeeting（3）Thetypeofmeetingandpurposeofmeeting（4）Thepresidingofficer（s）atthemeeting．（5）Anamelistofattendeesandabsentees（6）Considerationoftheminutesofthepreviousmeetingshouldbetakenatthebeginningofthemeeting（7）Anaccountofallreports，motions，motionoriginators，seconders，modeofvoting，adopt

6、ionorrejection，itemspostponed，recommendations，argumentsinfavor，argumentsagainst，alternativesdiscussed，resolutionsmade，actionstakenortobetaken，deadlines，personsresponsible，etc（8）Thetime，dateandplaceofthenextmeetingareusuallyincludedattheend．（9）Thetimeofadjournment．（10）Areferencenumbermaybeadde

7、dtotheminutesforeasyfilingandheadingsandsubheadingscanbeusedforeasyreading．QuestionArethesepointsinconformitywithyourfindings？14.5PointstorememberIncreatinganagenda，awriteroughttoadheretothetipslistedbelow：（1）Thewritermustensureallimportantis