商务英语写作实训pptchapter课件8 memos.ppt

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1、MemosContentsComposingYourMessageReferenceExpressionsSampleMemosWritingYourMessageCheckYourselfComposingYourMessageWhatismemo?memo=memorandum=InterofficeMemorandumInternal:writtenmessagesaretransferredfromoneemployeeordepartmenttootherswritingapproach:direct/deductiveapproac

2、hFormat:heading+messagesMEMOTO:receivers'namesandjobtitlesFROM:sender'snameandjobtitleDATE:dateofissuingthememoSUBJECT/Re(regarding):specificallywhatthememoisaboutPrintedHeadingSomecompaniespurchaseorprinttheirownmemorandumstationarywiththefiveguidewordsmentionedabove.Thissa

3、vesthewritersometimewhenpreparingmemos.MemoMessagesOpening:purposeorcontextofthememoBody:detailsofthemainideaClosing:anurgeforactionTypesofMemosrequestandreplymemossampleconfirmationmemossampleproceduralandinformativememossampleSampleStudyMemorandumTo:AllStaffFrom:AllenSmith

4、,AdministrativeOfficerDate:May12,2006Subject:OperatingInstructionsforNewCopyingMachinesAnewphotocopierhasbeeninstalledinthegeneraloffice.Allstaffiswelcometouseit.receivers’name/jobtitlesender’sname/jobtitlecurrentdatewhatthememoisaboutopening---topicofthememo---theissuingtim

5、e---introducingthemainpointsSampleStudyMemorandumToensurethecopier’ssurvival,itisimportanttokeepthefollowingproceduresinmind.Usethemachinefornolongerthan30minutesatatime.Afteruse,allowthemachinetocoolforatleast5minutes.Makesuretheswitchisturnedoffafteruse.Pleasespeaktomeifyo

6、uhaveanyquestionsaboutthemachine.bodyclosing---requestingactionsReferenceExpressionsSampleSentenceAswediscussed…Requestforcostinformationconcerning…Iwantthefollowinginformation.Thisistoremindyouthat…Pleasenotethat…Pleasenoticethat…Asyouknowweareconsideringthepossibilityof…Sa

7、mpleSentenceI’dliketohavetheinformationby…Ifyouneedadditionalinformation,pleasecontactmeat…Thankyouforyoursupport.Thankyouinadvanceforyourcooperation.Wewouldappreciateifyoucould...Pleasepassthisinformationto…Inresponseto…Thismemorespondstoyourrequestthat……willbehelpfulin…Sam

8、pleMemosRequestmemoforincreasedwagesMemoTo:JamesChen,bossFrom:FrancisFanDat