chapter 2 memo writing

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1、Chapter2MemoMemoWritingI.GeneralIntroductionII.SampleReadingIII.UsefulExpressionsIV.WritingPracticeI.GeneralIntroduction1.Whatisamemo?2.Howisamemolaidout?3.Howtowriteamemo?1.Whatisamemo?Amemorandum[memə’rændəm]—ormemoforshort，isanintra-company(internal)documentthatisgenerallyshort,fo

2、cusesonasingletopic,reportsinformation,makesarequest,orrecommendsaction.备忘录（memorandumormemo）大致可分两类：第一类属于正式公文，常作为外交函件或商业合同的补充条款或事项，具有一定法律约束性，因此文体正规，措词严谨。第二类备忘录是一种非正式的商务文件、便条，多用于公司或机关内部，是以书面形式来交流内部事务的一种简便函件。它可以用来解释政策、程序和指示；发布通知，提出信息和行动要求；答复要求。也可以用来提醒事务或对决定、电话交谈、会议提供书面记录。由于这类备忘录流通于一定单位

3、内部，因此大多格式简明、语言通俗。我们将主要介绍第二类备忘录即商务备忘录（officememos）。FunctionsInformreaderofnewinformation->informative(i.e.,policychanges,etc)Persuadereadertotakeaction->persuasive(i.e.,attendmeeting,etc)MemoversusLetterMemosresemblelettersinthattheycommunicateinformationandarecommonlyusedintheworldof

4、businesswriting.However,memosdifferfromlettersinseveralimportantways:Memosarealmostalwaysusedwithinanorganization.Memosareusuallyunceremoniousinstyle.Memosareshortandto-the-point.Memosdonothaveasalutationandcomplimentaryclose.Memoshaveaspecificformat.2.Howisamemolaidout?MemoHeadingBo

5、dyPartsofaMemoMemoTo:From:Date:Subjectline:OpeningSegment---thepurposeofthememo(abriefoverviewofwhatthememowillbeabout,approximatelythelengthofashortparagraph.)BodyTextSegment---task:whatyouaredoingtohelpsolvetheproblem---discussion:allthedetailsthatsupportyourideasClosingSegmentclos

6、ewithacourteousendingthatstateswhatactionyouwantyourreadertotake,oraninvitationforfurtherdiscussionorfeedback,orwithcontactinformation.3.Howtowriteamemo?A.tofillintheheadingpartB.tocomposethebodypartC.toproofread(校对）thememoTO:(readers'namesandjobtitles)FROM:(yournameandjobtitle)DATE:

7、(completeandcurrentdate)SUBJECT:(whatthememoisabout,highlightedinsomeway)A.tofillintheheadingpartB.tocomposethebodypartanopeningthatclarifies（阐明）whythememoisbeingsent;details(task&discussion)thatareneededforunderstandingorsupportofwhatisbeingpresentedorasked;andaclosingthatmakesclear

8、whatactionis