eft-memo writing

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1、MemoWritingMemoWritingI.GeneralIntroductionII.SampleReadingIII.UsefulExpressionsIV.WritingPracticeI.GeneralIntroduction1.Whatisamemo?2.Howisamemolaidout?3.Howtowriteamemo?1.Whatisamemo?Amemorandum[memə’rændəm]—ormemoforshortisaninternaldocumentthatisg

2、enerallyshort,focusesonasingletopic,reportsinformation,makesarequest,orrecommendsaction.备忘录（memorandumormemo）大致可分两类：第一类属于正式公文，常作为外交函件或商业合同的补充条款或事项，具有一定法律约束性，因此文体正规，措词严谨。第二类备忘录是一种非正式的商务文件、便条，多用于公司或机关内部，是以书面形式来交流内部事务的一种简便函件。它可以用来解释政策、程序和指示；发布通知，提出信息和行动要

3、求；答复要求。也可以用来提醒事务或对决定、电话交谈、会议提供书面记录。由于这类备忘录流通于一定单位内部，因此大多格式简明、语言通俗。我们将主要介绍第二类备忘录即商务备忘录（officememos）。Whatisamemo?FunctionsInformreaderofnewinformation->informative(i.e.,policychanges,etc)Persuadereadertotakeaction->persuasive(i.e.,attendmeeting,etc)Memo

4、versusLetterMemosandlettersarethetwomostcommontypesofbusinesscommunication.Memosresemble（类似于）lettersinthattheycommunicateinformationandarecommonlyusedintheworldofbusinesswriting.However,memosdifferfromlettersinseveralimportantways:Memosarealmostalways

5、usedwithinanorganizationMemos常用于组织内部MemosareusuallyunceremoniousinstyleMemos在形式上通常不是很正式Memosareshortandto-the-pointMemos内容简明扼要MemosdonothaveasalutationMemos开头没有称呼语MemosdonothaveacomplimentaryclosingMemos结尾没有问候语Memoshaveaspecificformatthatisverydiffere

6、ntfromabusinessletterMemos的格式和商务书信不同2.Howisamemolaidout?备忘录的格式一般较为固定，通常分为开头(theheading)和正文(thebody)两部分。开头包括To:（送交目标，即接受人therecipient），From:（发出者thesender），Date:（日期）和Subject:（主题）四项。备忘录正文一般不超过一页，可以是一段或几段。正文后面往往没有签名，但个别的也有签名。2.Howisamemolaidout?MemoHeadin

7、gBodyHowisamemolaidout?Howisamemolaidout?HeadingTO:(readers’namesandjobtitles)FROM:(yournameandjobtitle)DATE:(completeandcurrentdate)SUBJECT:(whatthememoisabout)HeadingExampleTO:DesignTeam#362FROM:JohnBrown,ManagerDATE:May27,2008SUBJECT:ProjectSchedul

8、e3.Howtowriteamemo?A.tofillintheheadingpartB.tocomposethebodypartC.toproofread(校对）thememoA.tofillintheheadingpartWhenwritingthispart,pleasemakesurethatthesubjectisbriefbuttothepoint,thatistosay,itmusttellthereaderclearlyandexactlywhatthememois