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1、ProjectOneWritingsforInternalCommunicationsTask3MinutesofMeetingCapabilityGoalAfterthelessonstudentsshouldbeabletoknowthefunctionsofmeetingminutesbefamiliarwiththebasicstructureofmeetingminutes.KnowledgeGoalAfterthelessonstudentsshouldbeabletounderstanddiff
2、erenttypesofmeetingminutesandtakemeetingminutesmoreeffectively.Leadingcase【CaseBackground】Minutesmeanawrittenrecordofbusinessdone,suggestionsmade,decisionstaken,etc.atameeting.Astotheminutes,thesecretaryshouldjotdowntheproceedingsofthemeeting,whilethemeetin
3、gisdoingon,lestsomeofthesituationsareforgottenorbecomevagueinmemorywhenthemeetingisover.Adraftoftheminutesshouldbemadeandsenttotheonewhopresidedatthemeetingtomakeamendmentsandtoapprovebeforetheminutesarefinallywritten.Forexample,aDirector’sMeetingwasheldonT
4、hursday,28thJuly,2008at4:00p.m.atthemeetingroomofthecompany.Leadingcase【PracticalTask】Ifyouwerethesecretary,haveyoueverknownwhataretheelementsinsuchaminutes?Doyouknowthefunctionsandstructuresofaminutes?Canyouwriteaminutesofmeetingforthesecretarywithin30minu
5、tes？Theminutesshouldnotbelessthan200words.TaskanalysisHowtoWriteMinutesofMeetingSTEPONEAllminutesshouldcoverfourbasicthings:whereandwhenthemeetingtookplace;whowasthereandwhowasnot;whathasbeendicidedforthegroup;whohasagreedtodowhat.TaskanalysisSTEPTWOMostmin
6、utescanbedividedintofourparts:heading,body,adjournmenttimeandsignatureoftheminute’srecorder.STEPTHREEThewordingisconciseandthenarrationisprecise.Therearefacts,onlyfacts,withoutanypersonalideasoropinions.TaskanalysisSTEPFOURIt’salwayswritteninthepassivevoice
7、andindirectspeechtoshowobjectivity.STEPFIVEIt’salwayswritteninthepasttense,exceptincaseofrelatingsomethingwhichisforevertrueoreverydaylifethings.STEPSIXEverydecisionshouldhaveanumberandaheadingtostatethemainidea.TaskanalysisSTEPSEVENAllmonetaryfiguresshould
8、bewritteninbothfiguresandletters.Alldatesandstatisticalfiguresmustbeveryclear.STEPEIGHTAblankshouldbeleftatthebottomoftheminutesforthesecretaryandthechairmantosigntheirnames.Thesecretarysignsfirst,whil
