秘书英文写作-电子教案-刘立莹 第一章Project Four.ppt

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1、ProjectOneWritingsforInternalCommunicationsTask4MemosCapabilityGoalAfterthelessonstudentsshouldbeabletobefamiliarwithdifferenttypesofmemoandwritebusinessmemossuccessfully.KnowledgeGoalAfterthelessonstudentsshouldbeabletoknowthedifferencesbetweenamemoan

2、daletter,understandthebasicformatofmemo.Leadingcase【CaseBackground】Theterm“memo”isanabbreviationof“memorandum”whichderivesfromtheLatinmeaning“athingtoberemembered”.Interofficememorandumcanbeabbreviatedtomemos,itisaninformaldocumentusuallyshortandonasin

3、glesubjectcallingattentiontoorremindingtherecipientofsomethingimportant.Itservesasanexchangingofinformationbetweendepartmentswithinabusinessorofficialagencyorbetweenagencies.Itisadeviceveryfrequentlyused.Memosandlettersarethetwomostcommontypesofbusines

4、scommunication.Memosresemblelettersinthattheycommunicateinformationandarecommonlyusedintheworldorbusinesswriting.However,letterscommunicatewithsomeoneoutsidetheorganization.Memosarealmostalwaysusedtosendinformationtocolleagues,workersinotherdepartments

5、,andmanagementpersonnelwithinanorganization.Theorderimportantdifferencesliein:Itisreadonlybycolleaguesandleadersinsideacorporation;Thestationerycarriesthenameofacorporation,noaddress;Closewithoutcompliments.Thefollowingextractisfromatelephonecall:“Hell

6、o,Mr.Chan?ThisisWilliamTsanghere.Yes,SeniorAccountsSupervisor.Look,Mr.Chan,I’mafraidImadeaslightmistakeinthefiguresIsentyourecently.Yes.Well,notreallymyfault.Thecomputerwasdown.Youknowhowthesethingsare…Wouldyoulikemetosendovertherevisedfigures?Youwould

7、.OK.”Supposedthatthesecretarywantedtosendamemoinsteadofmakingthetelephonecall.Leadingcase【PracticalTask】Ifyouwerethesecretary,doyouknowthememoformat？Doyouknowwhattypeofmemosshouldbeused?Canyouwriteamemoforthesecretarywithin30minutes？Thememoshouldnotbel

8、essthan100words.TaskanalysisHowtowritememosAbusinessmemoisastandardformofwrittencommunicationinacademics,government,andindustry.Ithasawell-establishedformatandstyleusedtoinformthereaderaboutnewinformation(e.g.policychanges,priceincrease