HND商务沟通report

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1、REPORTTHEPREPARATIONFORTHECONFERENCEReportwrittenbyLiuQingcenHND1154206152011-11-31TableofContents1.0Introduction32.0Procedures33.0Finding33.1Date33.2Location33.3Hotel33.4Travelingandcostoftraveling33.4.1Costsoftraveling33.4.2Subsistence43.5Tourism54.0Conclusions55.0Recommendation56

2、.0Bibliography67.0Appendices6THEPREPARATIONFORTHECONFERENCE1.0Introduction:ThisreportisarrangementfortheconferenceoftheBritishheadquartersofalargeEuropeanmanufacturingcompany.Fivecolleagueshavebeengiventhetaskofplanningandorganizedaconferenceforthecompany’smostseniorBritishmanagers,

3、togetherwiththeirFrenchcounterparts,whoarebasedinParis.Thecompanyaskedservicemanagerstopreparetheconference.Costsofthetransportations,hotels,travelingandeatingplaceswereinvestigated.Finally,holdingameetinginBeijingwasdecided.2.0Procedures:Inordertowriteareport,thefollowingworksarepr

4、epared:1)surfingtheInternetwastofindthediscountpricesoftheairplanes.2)Alsoaskingthetravelagenciesaboutwhetherthecompanycouldgrouppurchasewereconsulted.3)What’smore,thetimesofairplanewereclearlyaskedfor.4)Inaddition,thepricesoftheprivatecar,hiredcarwereinvestigated.Hiredcarwereableto

5、accommodatemorepeople.Hiredcarwaschosenformanagers’journey.5)Designatedmanagersmayhireacaratacosttothecompanyofnomorethan£50perdayforthefirst4daysor£300foraperiodofoneweek.Allofthosetaskswereinordertomakethemeetingsuccessfully.3.0Finding:3.1DateBecauseconsideringthecomingoftheChrist

6、mas,themeetingcannotbeheldsoearly.Andfrom9thJanuarythecompanywillcooperatewithothercompaniestodevelopnewproject.Sothereisnotimetoopenaconference.Themanagerswillhavemoretimetoattendaconferenceon5th.Sothemeetingwillstartat5thJanuaryinBeijing.SightseeingwillbeontheSaturday.3.2LocationT

7、henextprojectpartnerofthecompanyisfromchina.Inordertocarryouttheprojectmorefluently,managersareadvancetotheunderstandingofChinesecultureisbeneficialtowork.Consideringthescheduleoftheflight,theflighttoBeijingCity,ShanghaiCityandGuangzhouCityarecompared.Finally,theBeijingCityisdecided

8、toholdaconferencesi