商务英语写作指南.doc

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1、商务英语写作指南商务便函与便条写作(一)商务便函例一SchooLoFENGNIShForBUSINESSmEmoraNdUmTo:mr.Kingswick,coursecoordinateFrom:Barnsbycampbeldate:19November1995Subject:LessonPlanfor28NovemberLectureIintendtoteachmemowritinginmynextlecture.Iplantocoverthefollowingparts:1.Insideaddr

2、essThisisomittedinamemo.asinternalcommunicationthereasonisobvious.2.GreetingItismorepolitetoputmr.,mrs.,ormsbeforeandtheofficeafterthenameoftherecipient.Youmaysometimesaddressthereadersasagroup.3.SubjectThisisaphrasetotellreaderwhatthememoisabout.Someti

3、mesonlyhephraseisgivenwithoutthewordSubjectbeforeit.4.BodyTheseshouldbeshort,lessthan10lines,andconcentrateononlyoneparagraphoneideaeach.Sometimesformemoswiththreeormoreparagraphs,itisadvisabletobegineachwithaheadingincapitalletterstotellwhattheparagrap

4、hisabout.anotherpracticeisnumbertheparagraphsforeasyreferencelateron.5.carboncopyThisiswrittenasc.c.forshort.asinaletter,itliststhepersonswhoarealsoreceivingthememo.6.Signatureonlytheinitialisneed.Theofficeandnameinprintofthewriteareomitted.Inmorecasual

5、memosthereisnosignatureatall.anythoughtsonmynotes?anythingtoadd?Letmeknowatteabreak.c.c.mr.P.L.duke,Trainingoffice.例二InternalmemorandumTo:anneBellFrom:Grahamdavisdate:23march1992Subject:officeFurniture____________________________________________________

6、______________________weneedsomecomfortablechainsforvisitorstogointhemanager’sofficecanyouarrangeit?weneed10chainsineitherbeigeordarkbrown.Themaximumyoucanspendis$500.1例三InterofficememoTo:richardBurleydept:marketresearchSubject:ProfitsandSouthmoorBranch

7、date:may10,1998IhavefinishedstudyingtheSouthmoorBranchsalesfiguresforthe1stquarterandseetheyareabout$255,000underprojections.ThatisthirdstraightquarterthatSouthmoorhasfallenshort.willyouprepareanewanalysisoftheSouthmoormarketpotential/Iknowyoudidone___a

8、ndagoodonetoo___threeyearsagobeforeSouthmooropened.Butmaybesomefactorshavechangedandweneedtolookintothem.BenTebbinsisworkingupareportfromthesalesandpromotionangle.he’llfinishaboutJune15.Ifyoucouldbereadythen,wewillgettogetherands