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1、商务英语写作汇编珠珠一memoBasicMemoPlansStandardofficememoscanbeapproachedindifferentwaystofityourpurpose.Herearethreebasicplans:1.Thedirectplan,whichisthemostcommon,startsoutbystatingthemostimportantpointsfirstandthenmovestosupportingdetails.Thisplanisusefulforroutineinformationan
2、dforrelayingnews.2.Theindirectplanmakesanappealorspewsoutevidencefirstandarrivesataconclusionbasedonthesefacts.Thisplanisbestusedwhenyouneedtoarouseyourreader'sinterestbeforedescribingsomeactionthatyouwanttaken.3.Acombinationapproachcanbeusedforthebalancedplan.Thisplanis
3、particularlyusefulwhenrelayingbadnews,asitcombinesinformationandpersuasion.PartsofaMemoStandardmemosaredividedintosegmentstoorganizetheinformationandtohelpachievethewriter'spurpose.HeadingSegmentTheheadingsegmentfollowsthisgeneralformat:TO:(readers'namesandjobtitles)FROM
4、:(yournameandjobtitle)DATE:(completeandcurrentdate)SUBJECT:(whatthememoisabout,highlightedinsomeway)Troubleshootinghints:·Makesureyouaddressthereaderbyhisorhercorrectnameandjobtitle.Youmightcallthecompanypresident"Maxi"onthegolfcourseorinaninformalnote,but"RitaMaxwell,Pr
5、esident"wouldbemoreappropriateforaformalmemo.·Bespecificandconciseinyoursubjectline.Forexample,"Rats"asasubjectlinecouldmeananythingfromaproductionproblemtoapersonalfrustration.Insteadusesomethinglike,"CurtailingRatExtremityPartsinourProduct."OpeningSegmentThepurposeofam
6、emoisusuallyfoundintheopeningparagraphsandispresentedinthreeparts:thecontextandproblem,thespecificassignmentortask,andthepurposeofthememo.1.Thecontextistheevent,circumstance,orbackgroundoftheproblemyouaresolving.Youmayuseaparagraphtoestablishthebackgroundandstatetheprobl
7、emorsimplytheopeningofasentence,suchas,"Inourefforttoreduceratpartsinourproduct...."Includeonlywhatyourreaderneeds,butbesureitisclear.2.Inthetaskstatementyoushoulddescribewhatyouaredoingtohelpsolvetheproblem.Iftheactionwasrequested,yourtaskmaybeindicatedbyasentenceopenin
8、glike,"YouaskedthatIlookat...."Ifyouwanttoexplainyourintentions,youmightsay,"Todeterminethebestmethodof
