Business Writing Tips 商务英语写作秘诀

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1、TipsforBusinessWritingProfessorCOONBusinessWritingTipsPurposeofbusinesswritingistotellasmuchasneededforthereaderasclearlyandasquicklyaspossible.Thesetipswillenableyouto:Reducethetimespentcomposingyourmessages.Choosethemostappropriateexpressionsfordifferentsituations.Makeit

2、easierforreaderstounderstandyou.Enhanceyourimageintheeyesofthereaders.BusinessWritingTipsInternalcorrespondenceBusinessWritingTipsMemosSimilartoletters.MaindifferencesarethatmemosareINTERNALandarelessformal.Lessformalitymeansmemoscanbeshorter(ideallyonepage,butavoidbeingcu

3、rt)andevenhandwritten.BusinessWritingTipsMemosDOPutyourmostimportantpointsfirst,inlogicalsequence,especiallywhoitisfor,whyyouarewritingandwhataretheoutcomes.Useheadings,listsandpictureswhenpossible.Checkitcarefullyafterwardsforclarity.BusinessWritingTipsReportsCompaniesmak

4、eimportantdecisionsonthebasisofreports.Ineffectivereportsresultinbaddecisions.Reportwritersarethereforeexposedtoharshscrutinybybothbossesandclients.2categoriesofreports:ROUTINE:toinformofprogress.SPECIAL:toinstruct,inform,interpret,orinfluence.BusinessWritingTipsSpecialrep

5、ortsneedspecialtreatment:Draftsubjectandheadingslogically,withthemainpointsfirst.Dataandchartsmustsupportconclusionandrecommendations.AllowMOREtimetoreviseandeditthanactualtimetowriteit.Readaloud–onesentenceshouldnotbemorethanonebreath.Sleepinit.BusinessWritingTipsReportsP

6、aragraphsshouldbenumbered.Remember–busymanagerswantsummariesFIRST!SeepresentationonReportWriting.BusinessWritingTipsMeetingMinutes–TipsSeeTrainer’sformCheckinadvancewithchairpersonaboutagenda,format,anddegreeofdetail.UsenumberedheadingsandunderliningorBOLD.Identifypeoplere

7、sponsibleforactionsanddeadlines.Distributeafterapprovalbychairperson.BusinessWritingTipsORGANIZINGFAXESUseapre-printedformat.AttachthefaxconfirmationslipWriteinboldcapitals(poortelephonelinescandeletepartsofwords)ShowyourfaxnumbertohelprepliesAvoidfaxingOUTondarkcoloredpap

8、er-itcantake10timeslongertosendBusinessWritingTipsExternalcorrespondenceBusinessWritingTi