writing memos 备忘录

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1、WritingMemosbyCHENGxueyingSHENjianWANGbingWhatisamemo?Memoisshortfor“memorandum”.MemorandumisaLatinwordthatmeans“toberemembered”.Simplyput,amemoisdocumentcontaininginformationthatshouldberemembered.Whatisamemo?Amemoisanotesenttopeopleinyouroffice.Youmayon

2、lysendittoonespecificperson,oritmaypertaintoseveral.Usuallyitistoremindorinformthemofaconferencedate,aluncheon,etc.Whatisamemo?Amemoisanadministrativedocumentwhichisonlyusedforcommunicationwithinacompanyanddealswithonesingletopic.Itisanintra-companydocumen

3、tandisnotusedforinter-companycommunication.Whylearnaboutwritingmemos?importantformofcorporatecommunicationclearandconcisecommunicationofcomplexsubjectswritingstyleandapproachapplicabletoothercommunications,suchasemailsetyourselfapartfrompeoplewhocannotwrit

4、eAmemomaybedistributedtop-down(fromsuperiorstosubordinates)orbottom-up(fromsubordinatestosuperiors)Anexampleoftop-downmemosTo:RobertShaw,InternalAuditingFrom:PaulR.VicePresidentDate:14March,2008Subject:AddNewMachinesandOperatorsYourobservationsidentifiedin

5、adequaciesinourcurrentoperations.Yoursuggestionsindicatedthatnewmachinesandoperatorsshouldbeaddedtoavoidovertimecosts.Pleaseordertwokeyboardmachinesandthreeoperatorsassoonaspossible.Top-downmemosAratherharshandauthoritariantoneisacceptablesincethememoisfor

6、top-downtransmission.Howtowritememos?PartsofamemoHeadingSegmentTitle:thenameofthecompany+MEMORANDUMTo:recipientFrom:sender(name,position)Date:completedateSubjects:anounequivalentSubjectlineprobablythemostimportantpartofyourmemosummarizetheintentofyourmemo,

7、e.g.:——“Requestforassistancewithgrantproject”——“Consequencesofrecentmaterialthefts”specific,conciseandtothepointPartsofamemoThemessageitselfOpeningsegmentBodytextsegmentClosingsegmentOpeningparagraphcompletesummaryofyourmemoprovide:——context——task/action/r

8、equest——summaryoftherestofthememoBest:putyourintentintothefirstsentenceClosingparagraphIfnecessary,summarizewhatyouwantrecipient(s)todo.Provideclearinstructions,includingdeadlineswhereapplicable.Providefurthe