Module 10-Meeting Agenda and Minutes商务英语-会议日程和记录.ppt

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1、Module10MeetingAgendaandMinutes会议日程和记录Doyoumakemeetingagendasandminutes?Whatarethecontentsandforms?MeetingAgendaActivity:Fillinthegapswiththewordsfromtheboxtoobtainthedefinitionofabusinessmeetingagenda.eventsattendtitlebusinessplanincludesAbusinessmeetingagendaisa____forabusinessme

2、eting.It______elementssuchasthetime,place,and_____ofthemeeting,peoplewho______themeeting,andtheorderofthe______tooccurinthemeeting.Creatinganeffectiveagendaisoneofthemostimportantelementsforaproductivemeeting.HerearesomeREASONSwhythemeetingagendaissoimportant.TheAgendacommunicates（传达

3、）importantinformationsuchas:topicsfordiscussionpresenterordiscussionleaderforeachtopictimeallotment（分配）foreachtopicprovidesanoutline（大纲）forthemeeting(howlongtospendonwhichtopics)canbeusedasachecklist（备忘录）toensurethatallinformationiscoveredletsparticipantsknowwhatwillbediscussedifit‘s

4、distributed（分发）beforethemeeting.Thisgivesthemanopportunitytocometothemeetingpreparedfortheupcoming（即将到来的）discussionsordecisions.providesafocusforthemeeting(theobjective（目的）ofthemeetingmustbeclearlystatedintheagenda).ThestructureofameetingagendaReference（编号）Nameofthesponsor（赞助者）Timeof

5、themeetingTitleofthemeetingPlaceofthemeetingPeoplewhowillattendthemeetingEventsintimesequence（顺序）:Event1.Event2.EventN.Situation:AsecretarypreparesameetingagendaforthemembersoftheBoardofDirectorsofFarEastTextilesEnterpriseLtd.Inthemeeting,areport,apricelist,recentcompanyprogresswillb

6、ediscussed.Sample1Ref:BD/11.2/032345AgendaforthemeetingoftheBoardofDirectorstobeheldintheBoardroom202at2:30p.m.onThursday,2ndNovember,2003.Themeetingwillconsiderthefollowingissues:6Mattersarisingfrom（由…引起）thereport.Thequotation（报价单）receivedfromIshibodaMachineToolsLtd.forthesupplyofte

7、xtileweavingequipment.Toreviewtheprogressofthecompany’srecentsalesprogramforitssynthetic（人造的）silk.Dateandplaceofthenextmeeting.Structureanalysis:1.Referenceoftheagenda2,3,4,5Title,people,place,timeofthemeetingetc.6.Issuestobediscussedinthemeeting.Activity:Writeameetingagendawiththefo

8、llowingdetai