商务英语综合实训课件汤静芳 ISBN9787566304384 PPT商务英语综合实训ppt实训项目四.ppt

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1、实训项目四会议组织安排实训方法能力要求实训目标每三至四个人为一组，将班级学生分成若干组，采用互动讨论、情境交流、角色扮演、作业提交等方式完成本章节实训任务。1、能够根据实际情况做出合理的会议预算。2、能够主持小型的商务会议并作会议记录。掌握邀请函的写作方法，能够制定简单的会议日程表和会议记录。一、如何写邀请函Aletterofinvitationiswrittentopeopleinvitingthemforaspecialoccasionoreventinyourpersonalandprofessionall

2、ife.Aninvitationletteriswrittenforbusinesseventsaswellasforpersonaloccasionslikebirthdays,familyreunion,etc.Beforedraftingtheletter,firstseriouslythinkabouttheevent.Onceyouhavedecidedthattheeventisforofficialpurposeorpersonalthenyoucanbeginwritingtheletter.Th

3、eletterhastobeformalinvitationandshouldhavealltherelevantfacts.Aninvitationlettershouldconveythedate,timeandvenueoftheevent.Theletterhastoclearlymentiontheevent.Thiswillhelpthepeopleinunderstandingthepurposeoftheletter.Theywillget第一节知识巩固aclearideaofthenatureo

4、fevent.Thelettershouldbeshortandprecise.Asoftandpolitetoneshouldbeusedintheletter.Theletterwillbeginwithawelcomenoteandendwiththedetailsofapersonwhomtocontacttoconfirmyourattendancefortheevent.Thiswillhelptheorganizersinmanagingtheevent.Youhavetobeginthelette

5、rwithnameandaddressofsenderandreceiver.Dateastobementioned.Beginthemainbodyoftheletterwithsalutations.Awordlike"Dear"followedbytherecipient'snameisagoodwaytostart.Theletterhastogiveoutthepurposeintheveryfirstparagraph.Thishelpsinclearlyconveyingthemessage.The

6、letterhastogiverelevantfactslikedate,timeandvenueoftheeventinthebeginningitself.Thishelpsthereaderinplanninghisscheduleaccordingly.Lettheinviteesknowthattheyhavetoinformtheorganizerswhethertheywillattendtheeventornotbeforeaspecifieddate.Givethereaderthedetail

7、saboutthepersonwhomtocontacttoconfirmtheirattendancefortheoccasion.Thisshouldbethelastlineoftheletter.第一节知识巩固第一节知识巩固二、商务会议的主要过程MovetothefirstpointontheagendaOpeningthemeetingInviteintroductionsfromparticipants(ifnecessary)ExplainpurposeofmeetingPresentagendaD

8、iscussgroundrules(whospeaks.Whentospeak,decisionmaking,etc)Handovertoanotherperson第一节知识巩固BringpeopleintoStoppeopletalkingListenactivelyAskforrepetitionPreventirrelevanceParaphrasesummariz