BEC高级写作指导Memo&Minutes

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1、Memo&Minutes便函与会议记录Memo&MinutesMemoMinutesMemoWhatisamemo?ThepurposeofamemoThelayoutofamemoTipsforwritingamemoCasestudyExercisesBackWhatisamemoMemo:ashortofficialnotetoanotherpersoninthesamecompanyororganizationMemo=memorandum备忘录，正式的便函Itisaninformalwrittenbusinesscommunication.Length

2、:short,notmorethantwoorthreeshortparagraphsLanguagestyle:lessformalthanbusinessletters,usesimplelanguageandaneutraltonebackThepurposeofamemoAninterofficememoservesmanypurposes:MakearequestGiveinstructionsMakeannouncementsAnswerrequest…Doesnotdemandimmediateattention–savethetimeofboth

3、senderandreceiverProvidesawrittenrecordofthedate,message,nameofthesenderandtherecipient–themessagecanbefiledandreferredtolaterbackThelayoutofamemoMEMOTo:AllDepartmentManagersFrom:SimonHofner,HumanResourcesManagerDate:30March,2010Sub:In-serviceEnglishTrainingAnEnglishclasswilltakeplac

4、eintheTrainingCenter.Pleaseencourageyourownstafftoattendthecourse.Pleasesendmethenamesofallinterestedstaffby10amon3April.therecipientsthesenderdatesubjectbodybackTipsforwritingamemoUseconversationaltoneBebriefHavesingletopicTipsforwritingamemoTo/FromTo:LydiaTo:LydiaHanksTo:LydiaHanks

5、,SalesManagerFactors:Hierarchy;contentDateDate/Month/YearorMonth/Date/YearWritemonthinlettersDonotshortenthespellingofmonthsDonotwrite1st,2nd,etc.LeastformalMostformalApril1,200325July,2005SubjectMustbebriefandclearShouldbeininitialcapitalsorallcapitals（大写）Exercise:lookatthefollowing

6、subjectsofamemoandfindoutwhichoneisgood.A.Subject:Important!ReadImmediately!B.Subject:MeetingC.Subject:QuestionsaboutMeetingD.Subject:MonthlyMeetingsTipsforwritingamemoMonthlySalesMeetingsBodyIncompletesentencesandshortparagraphsIfnecessary,usesub-headingsNeverusesalutation(称呼语)like“

7、DearAmily”Neveruseclosingremarkslike“YoursSincerely”Neverusefullsignature(签名)attheendofamemoIfothersotherthantherecipientalsoneedtoreadthememo,“CC”followedbyalistofnames,iswrittenunderthe“To”.TipsforwritingamemoExercisesWorkinpairstoimprovethefollowingpartsofamemo.ToDepartmentmanager

8、sFromTrainin