备忘录商务英语4

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1、大连理工大学网络教育学院商务英语写作辅导资料四主题：对Unit4备忘录(Memos)知识点的补充学习时间：2013年4月22日－4月28日内容：1.Introduction（概述）1)Amemoisaclear,short,effectiveandconcisedocumentthatallowsyoutocommunicateyourideasandinitiativesinwriting.Itiscommonlyusedforroutinematters.Itcanbeusedforconveyingmessagesinwritingforcomments.Mem

2、omaybesentupward,downward,orlaterallywithintheorganization.Mostinformationtransmittedwithintheofficeisbymemos.备忘录是一种清楚、简短、有效、简明传达观点和行动方案的文书。通常用于日常工作，可用于传递信息，发表意见。还可上呈上级，下发内部各部门。办公室内部的大部分信息都是靠备忘录传递的。2)MemosandlettersMemosandlettersarethetwomostcommontypesofbusinesscommunication.相同点：Theyc

3、ommunicateinformationandarecommonlyusedintheworldofbusinesswriting.不同点：Letterscommunicatewithsomeoneoutsidetheorganization.Memosarealmostusedtosendinformationtocolleagues,workersinotherdepartments,andmanagementpersonnelwithinanorganization.Theotherimportantdifferencesliein:a.Memosareusu

4、allyunceremoniousinstyle;b.Memosarenormallyusedfornon-sensitivecommunication(communicationtowhichthereaderwillnothaveanemotionalreaction);c.Memosareshortandto-the-point;d.Memoshaveadirectstyle;e.Memosdonothaveasalutation;f.Memosdonothaveacomplimentaryclosing;g.Memoshaveaspecificformatth

5、atisverydifferentfromabusinessletter;h.Exceptformemosthatserveasinformalreportsorinstructionaldocuments,thestandardbusinessmemoformatisnotmorethanonepagelong.2.Memoformat（备忘录格式）（本课重点）Standardmemosaredividedintosegmentstoorganizetheinformationandtohelpachievethewriter’spurpose.1)Headings

6、egment（标题部分）Theheadingsegmentfollowsthisgeneralformat:TO:(readers’namesandjobtitles)FROM:(yournameandjobtitle)DATE:(completeandcurrentdate)SUBJECT:(whatthememoisabout,highlightedinsomeway)第4页共4页大连理工大学网络教育学院2)Openingsegment（开始部分）Thepurposeofamemoisusuallyfoundintheopeningparagraphsandisp

7、resentedinthreeparts:thecontextandproblem,thespecificassignmentortask,andthepurposeofthememo.a.Thecontextistheevent,circumstance,orbackgroundoftheproblemyouaresolving.b.Inthetaskstatementyoushoulddescribewhatyouaredoingtohelpsolvetheproblem.c.Finally,thepurposestatementofamemog