Focused Writing

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1、FocusedWritingGraduateEnglishIntegratedCourse(2)2011/6/10FocusedWritingunit9HowtoWriteMeetingMinutes?FocusedWriting—WritingSkill1.PurposesofmeetingminutesFToprovideawrittenrecordofthedecisionmadeduringthemeeting,evidenceofthedecision-makingprocessFToindicatewhoisrespo

2、nsibleforensuringthatthedecisionsarecarriedoutFToprovideahistoryofthecompany’sactionsandcanthereforebeaguideforfurtheractionsFocusedWriting—WritingSkill2.Informationtobeincluded:Fthenameofthegrouporcommitteeholdingthemeeting;Fthetime,dateandvenueofthemeeting;Fthepeopl

3、epresent(Thenumberoftheattendeesandtheirnames,usuallyonlywhenthenumberisfewerthan10);Fabsentees(Thenamesofpeoplewhowouldnormallyattendbutareabsentonthisoccasion);FthenameofthechairpersonFminutesoflastmeetingFocusedWriting—WritingSkill2.Informationtobeincluded:Freports

4、(Summarizeanyreportsdeliveredandanykeyactiontakenonthem,e.g.acceptance,approval,endorsement,referral,etc.);Fdiscussions(recordthemaindiscussionofeachitemontheagendaofthemeetingalongwiththenamesofpeoplespeaking);Fdecisions(writedownanydecisionsmadeatthemeetingandtheper

5、sonresponsibleforcarryingouteachdecisionandthedeadlinessetforeachaction.);Frecordofanyannouncementsincludingthedateofthenextmeeting;Fadjournment(indicateatwhattimethemeetingFocusedWriting—WritingSkill3.Tipsofwritinggoodminutes:FBeginbyrecordingthedateandstartingtimeof

6、themeeting.Alsorecordbothfirstandlastnamesofeveryoneinattendance.FIfthemeetingfollowsRobertsRulesofOrder,besuretorecordwhomakesamotion,whatthemotionis,whosecondsthemotionandtheresultsofthevote.Writeunanimousorthevoteforandagainst.Youshouldrecordwhovotedforandwhovoteda

7、gainstifthevoteisnotunanimous.FTheeasiestapproachistotakenotesbasedontheagendaitems.Recordthemaindiscussionpointsforeachitem.Recordanyfinaldecisionsthataremake.Recordanyitemsthatneedtobediscussedorvotedonatthenextmeeting.Recordthedateofthenextmeeting.FKeepyourmeetingm

8、inutesshortandtothepoint.Writeonlythenecessaryinformation.Iftheminutesbecometoolong,peoplewon’treadthem.Remembertorecordthet