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1、PrivacyImpactAssessment(PIA)I.SystemIdentification
1.ITSystemName:ApplicantTrackingSystem(ATS)2.ITSystemSponsor:DeronBurba,Director,OfficeofSystemsModernization3.SystemSponsorUnit:OfficeofHumanResources4.ITSystemManager:CurtisLutz5.PIAAuthor:CurtisLutz6.S
2、IUnitDirectororDesignee:DarrellCaldwell7.Date:December12,20068.Brief(oneparagraph)descriptionofthesystem:TheApplicantTrackingSystemtrackscandidateinformationkeyedinfromeveryapplicationforannouncedjobvacanciesattheSmithsonianInstitution.Thesystemgeneratesa
3、lettertothecandidateacknowledgingreceipt,andupdatesaremadetoeachapplicantrecordbyspecialistsasqualifications,rating,andrankingdecisionsaremadethroughouttheapplicationreview,interviewing,andhiringprocess.Thesystemgeneratescandidatelistsfortheselectingoffic
4、ialandgeneratesfinaldispositionletterstocandidatesafterthesuccessfulapplicanthasbeenselected.II.PrivacyAssessment1.Whatinformationisbeing(orwillbe)collected.TheApplicantTrackingSystem(ATS)captureseachapplicant’sfullname(lastname,firstname,andmiddlename);s
5、treetaddress;city;state;zipcode;homephonenumber;workphonenumber;andtheSmithsonianvacancyannouncementnumber,positiontitle,andpayplan-series-gradeforwhichtheapplicantisapplying.Theapplicant’sSocialSecurityNumberisnotstoredbytheATS.Inaddition,informationfrom
6、theApplicantSurveyFormthatisvoluntarilysubmittedbytheapplicantisalsoenteredintoATS.Thisinformationincludesthevacancyannouncementnumber,firstnameandlastname,yearofbirth,gender,howtheapplicantlearnedoftheposition,race,andphysicaldisabilityindicator.Asreview
7、ofapplicationsproceeds,anapplicant’srecordintheATSisupdatedtoincludesuchdataasreasonstheapplicantdidnotreceiveconsiderationforthejobvacancyor,ifconsideredforthevacancy,whethertheapplicantwasreferredtothePage3hiringorganization.Inaddition,anindicatorisstor
8、edthattellswhethertheapplicantisaDelegatedExaminingUnit(DEU)candidate,aswellasotherqualificationindicators,basedontheinformationsubmittedbytheapplicant.2.Whytheinformationisbeingcollected.Thedataisbeingcollectedsoth
