business writing

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1、TheWritingprocessGoodWritingSkillsBusinessesspenduptoonebilliondollarsayearduetoproblemscausedbypoorwriting.Sinceindividualsbothinsideandoutsideyourcompanycanseeyourwrittenwork,theabilitytowriteaclearcontract,memo,report,orlettercangreatlyaffectyourproduct

2、ivityandtheorganization’sprofitability.(PitfallstoAvoid)Thereareseveralcommonpitfallsyoushouldavoidwhenwriting.First,youshouldavoidlargeoruncommonwordsthatdrawthereader’sattentionawayfromthedocument’sinformation.Youshouldneverusesexistorderogatorylanguaget

3、hatwilloffendthereader.Itisimportantavoidambiguousexpressionsthatdonotconveymessageseffectivelyandnegativeexpressionsthatdeterreadersfromacceptingyourideas.Avoidingredundantlanguagewillmakeyourmessageclearer.Youshouldneverusejargonthatcanmakereadersfeelyou

4、aretyingto“talkovertheirhead”oruseclichésthatmayseemunprofessional.Vaguedetailsandcontradictingstatementsthatcauseconfusingmessagesshouldalsobeavoided.(CommunicateinWriting)Communicatingthroughwritingishelpfulwhenprovidinginformationtoseveralindividuals.Wr

5、itingisalsobeneficialwhenyouhavealargeamountofinformationthatismoreeasilycommunicatedthroughadocument.Inaddition,itisaneffectivemeansofcommunicationwhentheinformationyouaresharingisdifficulttounderstand,sinceitenablesthereadertoreviewtheinformationasneeded

6、.(CommunicateinPerson)However,wheninformationispersonalormayelicitanemotionalresponse,youshouldavoidsendingawrittenmessage.Youshouldcommunicatethistypeofinformationface-to-face,sincefeedbackfromtherecipientcanbeimmediatelyaddressed.(GuidelinesforWritingEff

7、ectively)Whenyouarewriting,thereareanumberofguidelinesyouneedtokeepinmind.First,youmustbespecificandusedirectlanguagetoavoidpotentialmisunderstanding.Youalsoneedtoremainfocused.Concentratingononepointatatimeallowsyoutogiveonlytheinformationthereaderneeds.Y

8、oushouldalsorelateobscureideastoknownfacts.Relatingunfamiliarideastoknownfactshelpsthereaderunderstandyourmessage.Youneedtoemphasizeyourmainpoints.Usewords,style,andformattofocusthereaderonyourmainpointsthrou