商务英语写作Chapter 11

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1、MemosandMinutesPages177-191ChapterElevenContentsBasicsofMemosandMinutesStepsofWritingMemosandMinutesSampleAnalysisUsefulSentencePatternsExercisesMemosQUESTIONSWhatismemoshortfor?Whatisthedefinitionofmemo?Whatpartsareomittedinamemo?Whatistheadvantageofamemo?Whatarethepurposeofamemo?Whatcontent

2、sshouldbeincludedinamemo?Whatfeaturesdoesawell-donememohave?MEMOMemoisshortformemorandumDefinitionMemoisasimpleandefficientmessagethatisusedtoremindofordrawsomeone’sattentiontocertainmatters.FormatItusuallyomitstheletterhead,salutation,complimentarycloseandsignatureblock(签名块)thatarecommonlyus

3、edinbusinessletters.MEMOAdvantageItisefficientbecauseitsformatcoveystherewriter’sideasquicklyanddirectlytoreaders.FunctionAmemocancommunicateinformation,announcepolicies,instructemployees,andmakerequestorofferadvice.ContentsofMemoAwell-writtenmemousuallyconsistsofthefollowingformat:Memorandum

4、—Thewordwrittenatthetopcenterofthepaper.To—(standattheleftmargin)Itisfollowedbythenameofthereceiver.From—(alsostagedatehleftmargin)Itisfollowedbythenameofthewriter/sender.ContentsofMemoDate—(alsostagedattheleftmargin)ItisusuallywrittenDay-Month-Year.Itisbettertowritethefullnameofthemonth.Subj

5、ect—Identifythetopicofthememo.Itmustbebriefandclear,usuallyinanounphraseorashortsentence.Body—Itisthemessageitselfandoftenwritteninlimitednumberofparagraphs.MEMOBodyAgoodmemobodyusuallycarriesthefollowingfeatures:Useconversationaltone:Youmayuseordinarywords,first-personpronouns,butyoucannotbe

6、casualwithyourwriting.Bebrief:Youcanonlyconveywhatyouintendtosay,avoidingredundancy.Havesingletopic:Aneffectivememousuallydiscussesasingletopic;thusthereadersmayconcentrateonthatsubject.WritingTipsPresentthekeyideafirst,whichcanreceivemostemphasis;Ifyourmessageislengthy,trytodivideitintologic

7、alsections.Ifyouhaveseveralitems,trytonumberthem;Strivetomakememosclear,complete,concise,consistent,correctandcourteous.MINUTEQuestionsWhatisthedefinitionofminute?Whatisthepurposeofaminute?Whatarethefunctionsofminute?Whatarethewritingprincipl