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1、HOWTOWRITEABUSINESSLETTERWritingabusinessletterinEnglishissomewhatformulaic.Theformatsarestandardizedandthestyle,punctuationandlanguagearequiteformal.Thereareseveralstandardphrasesthatpeopleusewhenwritingbusinessletters,whichmakeswritingbusinessletterssomewhatstraightforward.Astoconte
2、nt,themostimportantthingyoumustincludeinabusinessletterisallrelevantinformation!Style,PunctuationandLanguage:Businesslettersarewritteninaconcise,clearstylejustsaywhatyouneedtosaysimply,clearly,andrespectfully.Donotaddanyinformationthatisnotnecessarytothepurposeoftheletter.Style:Thesty
3、leisformal,sodonotusecontractions,slang,orexpressions/idioms.Thestructureofabusinessletterusuallycomprisesthreeparagraphs:Ø1stparagraph:Introduction>stateswhatthepurposeofyourletteris(i.e.,whyareyouwritingit)Ø2ndparagraph:Mainbody>givesdetails/explanationØ3rdparagraph:Close>concludest
4、heletterLanguageandStandardPhrases:Youcanusesomestandardisedphrasesfortheintroductoryandclosingparagraphs.1stParagraph:Introduction:withregardtotoaskyoutorequesttoinquireabouttoadviseyouthattoinformyouthattoinvitetocomplainaboutapologiseforIamwritingyoucouldyouwouldappreciateitifwould
5、begratefulif3rdParagraph:CloseIwouldyourtimeandattentionconsideringthisrequestattendingtothismatterThankyouforGreeting:ØIfyouknowthenameandtitleofthepersonyouarewritingto,usethefulltitle,followedbyacolon.e.g.,DearMrs.Smith:ØIfyoudon’tknowthenameofthepersonyouarewritingto,useSir/Madam,
6、followedbyacolon.e.g.,DearSir/Madam:ØIfyouknowthenameandtitleoftheperson,butdon’tknowwhethertheyaremaleorfemale,writethenameasitappears,followedbyacolon.e.g.,DearL.Lee:Complimentaryclose:ØIfyouuseaperson’snameinthegreeting,use“Yourssincerely,”(makesureyourememberthecomma!)ØIfyouuse“De
7、arSir/Madam”,use“Yoursfaithfully,”(makesureyourememberthecomma!)Signature:Yourhand-writtensignatureisdirectlybelowthecomplimentaryclose.Leavealineandthenprintyournamebelowyoursignature.FormatPersonalBusinessLetter:Thereareafewdifferentformattingstylesforbusinessletters.Asmostpeoplenow
8、typet
