资源描述：
《business letter.ppt》由会员上传分享，免费在线阅读，更多相关内容在教育资源-天天文库。
1、UnitOne TheFormsandPrinciplesofBusinessLettersSept.17,2011—LiJiuying1.TheFormsofBusinessLettersAtraditionalbusinessletterusuallycontainsthefollowingparts:1)TheLetterhead(信头)2)TheDate&Reference(日期及参考号)3)TheInsideNameandAddress(封内地址)4)TheAttentionLine(经办人)–optional5)TheSalu
2、tation(称呼)6)TheSubject(事由)7)TheBody(正文)8)TheComplimentaryClose(结尾敬词)9)TheWriter’sSignatureandDesignation(签名)10)TheEnclosureorEncl.Notation(附件)-optional11)TheCopyNotation(抄送)-optional12)ThePostscriptorP.S.(附言)-optional1).TheLetterheadAprintedletterheadcontainsthecompany’sn
3、ame,address,postcode,telephonenumberandfaxnumber,etc.Itisusuallycenteredorattherightorleftmargin.Whenwritingonblankpaper,typeonlytheaddressattherightorleftmargin.2).TheDate&Referencei.TheDateThedateshouldbeplacedbelowtheletterheadtotherightforindentedstyleandtotheleftforb
4、lockstyle.A.Avoidinggivingdatesinfiguresonly.（NOT3/9/2002）B.Givethefullformoftheyear.(2007,NOT07)C.Useacommatoseparatedtheyearandthemonth,butnotthemonthandthedate.(NOTJune,5,2005)ii.TheReferenceInbusinesscommunication,referenceareoftenmadetopreviouscorrespondence.Therefer
5、encemayincludeafilenumber,departmentalcodeortheinitialsofthesignerofthelettertobefollowedbythetypist’sinitials.Itsformatvariesaccordingtodifferentcompanies.Thereferenceistypedimmediatelybelowtheletterheadwith‘Yourref.’preceding‘Ourref.’3).TheInsideNameandAddressThenameand
6、addressofthereceiveristypedattheleft-handmarginatleasttwolinesbelowthedate.Itappearsexactlythesamewayasontheenvelope,insinglespacing.Eitherthefullnameortheofficialabbreviationofacompanyisallowed.Followthecompany’sownpracticewhethertousethedefinitearticle‘the’ornot,andwhet
7、hertouse‘Company’or‘Corporation’.4).TheAttentionLineTheAttentionLineisusedtodirectthelettertoaspecificindividualorsectionofthefirm.Itgenerallyfollowstheinsideaddress.Sometimesitisinformof‘Attentionof’or‘Fortheattentionof’,asinthefollowingexample:RichardThomas&BaldwinsLtd.
8、, 151GowerStreet London,SC76DY,EnglandAttention：Mr.CaveorAttentionofPurchasingManagerorFortheatt
