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1、Section4书信规范FormattingYourBusinessLetterI.要点概述MainPoints1.Whatisabusinessletter?Businesslettersarefrequentlyusedininternationaltrade.Itisaletterwritteninveryformallanguage,usuallyusedwhenwritingfromonebusinessorganizationtoanother,orforcorrespondencebetweensuchorganizationsandtheircustomers,clientsa
2、ndotherexternalparties.Themainpartsofabusinessletterareusuallyasfollowing:areturnaddress;dateofwriting;recipient’saddressandname;thetitleorsubjectline;salutationorgreeting;bodyoftheletter,themessage;closing;signature,printedname,andpositionofsender;insomesituations,enclosures;carboncopyrecipients;re
3、ferenceinitialsofthetypist;phoneNumberandanE-mailaddres2.Whatareindentedstyleandblockedstyle?Whenwesayformattingourletterswemeanthestylesofourbusinessletterwriting.Therearetwomainstylesofwriting.Oneisindentedstyleandtheotherblocked.Anindentationisoftenusedatthebeginningofalinetosignalthestartofanewp
4、aragraph.Asblockedstyleisextremelypopularinmodernbusinesswriting,wewouldliketostronglyrecommendyoutoadoptablockedstyleinyourwriting.Whenyouwritealetterusingblockform,nolinesareindented.Includeyourname,address,e-mailandphonenumber,aswellasthedateincludingthenameandaddressofthepersonyouaresendingthele
5、tterto.Whenyoubeginanewparagraph,justskipalineinsteadofindenting.3.Whatarethebasicrequirementsinwritingagoodbusinessletter?Whenyouaretowriteagoodbusinessletter,youhavetofirstofallbeawareofyouraimoraims.Beforeyoustartwritingaskyourselfwhetheryouhavegotthefactstobeappliedinyourwriting;whetheryouunders
6、tandyourreader;whetheryoucomposeadraftbyusingsuitableformat,appropriatelanguagewithverybriefanddirectexpressions.Then,checkwhetheryou’vewrittennaturallyusingyourownwordsinacourteouswayandregardlessofthesubject.Yourlettershouldalwaysbebriefandtothepointaserrorsaretrulyanindicationofyourinferiorstanda
7、rdsofprofessionalismandcompetence.Remember“Onething,oneparagraph”isagoodpolicyandtrytokeepyourletterstoonepage.Finally,makesuretheendingofyourlettercanalsoleaveyourreaderagoodimpression,andusegoodpape
