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1、PartThree---AddressingEnvelopesHowtoAddressEnvelopesDifferentEnvelopesA.BusinessEnvelopeB.CommonEnvelopC.WindowEnvelopeD.PostcardEnvelopeLabelingWorld’sFirstStampin1840StandardBusinessEnvelopeA.BusinessLetterEnvelopeComponentsThissamplebusinessletterenvelopeincludesformalcomp
2、onents,someofwhichareoptionalfortypical,employment-relatedbusinessletters.ThegraphicbelowrepresentstheUSPostalServiceautomationguidelinesforastandardbusinessenvelope,thesizeofwhichis4-1/8x9-1/2inches.StandardBusinessEnvelopeTips:Ifyourenvelopedoesnothaveapreprintedreturnaddre
3、ss,typeitintheupperleftcorner,inanareanottoexceed50%ofthelengthand33%oftheheightoftheenvelope.Leavealittlespacebetweenyourreturnaddressandthetopandleftedges.Howmuchdependsonthemarginlimitationsofyourprinterortypewriter.Forexample,laserprinterstypicallyrequiremarginsofatleast1
4、/8inch(9points).1/4(18points)to1/2inch(36points)looksgood.TypetheSpecialMailingNotationunderthepostagearea.Itdoesn'thavetolineupperfectlywiththestampasshown,butitlooksprofessional.Typeinalluppercasecharacters,ifappropriate.ExamplesincludeSPECIALDELIVERY,CERTIFIED(Recorded)MAI
5、L,AIRMAILTypetheOn-ArrivalNotationsothatitsrightedgelinesupwiththeleftedgeoftherecipient'saddress.Thisisnotapostofficerequirement,butratherstandardformatting.Typeinalluppercasecharacters,ifappropriate.Youmightwanttoincludeanotationonprivatecorrespondence,suchaswhenmailingareg
6、istrationletter.ExamplesarePERSONAL,CONFIDENTIALThegrayshadedareaiswheretheopticalcharacterreader(OCR)atthepostofficescansfortherecipient'saddress.Typetherecipient'saddresswithintheshadedarea,belowotherinformation.Don'ttypeanythingtotheleft,rightorbelowtherecipient'saddress.I
7、t'sagoodideatoincludealineortwoofspacebelownon-addressinformation(suchasthenotationsshown),beforetypingtherecipient'saddress.ItmakesiteasierfortheOCRtodistinguishtheaddress.Includingtherecipient'sjobtitleafterhisorhernameisoptional.Ifyouknowtherecipient'sdepartmentormail-stop
8、nameornumber,includeitafterhisorhername.IncludetheabbreviationUSAaft
