采购及付款程序

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1、規章制度及程序手冊POLICIES&PROCEDURESMANUALSubject:PurchasingProcedures主題　：採購及付款程序Ref:編號：A.Policies規章制度1.AllpurchasesshouldbeapprovedbyExecom.membersinadvance.所有採購必须由高级例会成员批准后均可执行2.Allpurchasesaretobemadebasedoncompetitivequotations所有採購均需經價格比較3.Suppliesmustbeorderedinquantitiesthatreflect

2、thelatestoperationplaninordertoensureacontinuoussupply採購數量應按最新的營運計劃設定4.Inventorymustbekeptatminimumandisconsistentwiththeabovepolicy庫存量應按上述A3設定，並盡可能保持在最低水平5.Allquotationssourcedmustbechoppedonwhichvaliddatesmustbeshown所有报价单均需注明报价的有效日期及加盖公司印章6.B.PurchaseProcedures采购程序1.OrderProces

3、singProcedures貨品訂購程序Therearethreewaysforanoperationdepartmenttoindicateapurchase:-營運部門应以下述程序訂購貨品1.1RaiseaPurchaseOrder通過訂購單1.2SignaPurchase&SaleAgreement签订采购供货合同1.3PurchasebypettycashnotexceedingRMB???人民幣???元以內的現金採購61.PurchaseofF.F.&E.,OperatingEquipmentandGeneralItems:-辦公室設備，營運設

4、備及日常物品採購：1.1Allpurchasingshouldbeanintelligentdeterminationofwhatisneededandshouldbebasedontheapprovedbudgetaccordingly.Therequirementthusdeterminedwillbeprocessedviaastandardpurchaserequestformbytherespectivedepartment.所有採購均應經審慎考慮后并根据已批准的预算案执行。經確認後，各部門应填报常用採購申請單。Thepurchasereque

5、stcomesin4copiesandishandledinthefollowingmanner:-一式四份之採購申請單需按下列程序執行：1.1.1Inordertoinitiatethepurchase,thePurchaseRequestshouldbecompletedclearlywithfullrequirementdetailsandsignedbytheheadsoftherequestdepartments.採購申請單內所需資料必需清楚列明並由申请部门主管簽名確認，。1.1.2Forspecificdeliveryrequirement,

6、pleaseindicatethedate.如對送貨日期有任何特別要求，必需於單上列明。1.1.3Ifaquotationisobtainedbyapplicant,itshouldbeattachedtothePurchaseRequest.如申请部门已作報價，需把报价单連同採購申請单一起遞交。1.1.4AllPurchaseRequestswith4copiesaretobesignedbyheadsoftherequestdepartmentsbeforeforwardingtopurchasedepartmentwhichhavetosource

7、atleast3quotations,thensubmittohotelmanagementsforfinalapproval.一式四份之採購申請單由申请部门主管簽名後，採購申請單最少附上三份報價單呈報酒店管理当局審批。2.1.5Ifapproved,thefullsetofdocumentswillbeforwardedtopurchasedepartmentforprocessing,onecopywillbereturnedtotherequestdepartmentconcernedforfilingandtofollow-up.經審批後，整套採

8、購申請單將返回采购部跟进，其中一聯返回申请部門存檔及跟進。62.1.6ThePu