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1、CHAPTER1TheStructureandLayoutofaBusinessEnglishLetter商务英语书信格式Ⅰ.TheStructureofaBusinessLetter⒈Letterhead(信头)⒉Ref.No.(发文编号)⒊Date(日期)⒋InsideNameandAddress(封内名称和地址)⒌Salutation(称呼)⒍SubjectLine(事由标题)⒎BodyoftheLetter…………………………………………………………………………………………………………………………………………………………....
2、....……………………………⒏ComplimentaryClose(结尾敬语)⒐Signature(签名)⒑CopyNotation(抄送)⒒EnclosureNotation(附件)⒓PostScript(附言)1.LetterheadPosition–beginningofaletterFunction-Content–company’sname,add.,postcode,Tel.No.,FaxNo.,etcRequirement–attherightorleftmarginA)123ThirdAvenueNewYork,NY1
3、0017USAJune4,1999B)123ThirdAvenueNewYork,NY10017USAJune4,19992.ReferenceNumberAfileNo.DepartmentalcodeInitialsofthesignertothelettertobefollowedbythetypist’sinitialsBBD/MJBDDavid,MikeJackson3.Date3or6spacesbelowtheletterheadShouldbetypedinfullRecommendedforms:8June1999(B
4、ritish)June81999(American)4.InsideNameandAddressAtleast2linesbelowthedateinsinglespacingExactlythesameasontheenvelope.g.TheSpaceEngineeringCo.Ltd.32,DukeStreetLONDONN.W.4England5.TheSalutationPolitegreetingDearMr.DearMrs.DearSir:6.TheSubjectLineBetweenthesalutationandthe
5、bodyofthelettertocallattentiontothetopicofthisletter7.TheBodyoftheLetter(1)Openingsentence(2)Actualmessage(3)ClosingsentenceOpeningsentencese.g.ThankyouforyourletterofSept.8…InreplytoyourletterofJuly2…Yourletterofthe10th,Aug.hasbeendulyreceivedwiththanks.Closingsentences
6、e.g.Lookforwardtohearingfromyousoon.Pleasedonothesitatetocontactusshouldyourequireanyfurtherinformation.Wewouldbegratefulifyoucouldsendusthisinformationassoonaspossible.Anyearlyreplywouldbehighlyappreciated.8.TheComplimentaryClosee.g.YoursFaithfully,YoursTruly,YoursSince
7、rely,9.SignatureSignedinhandandininkUsuallythenameofthesigneristypedbelowthesignatureandfollowedbyhisjobtitleorpositionH.FordSalesManager10.CopyNotationWhencopiesoftheletteraresenttoothers,typec.c.belowthesignatureattheleftmargin,theirnamesatlistedontheletterinalphabetic
8、alorderbysurnamec.c.Mr.J.Cooper11.EnclosureNotatione.g.Enclosures(3)Encl.3catalogues12.Postscripte.g.P.
