专业文秘英语Unit_5

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1、UnitFiveFileManagementLearningObjectivesListeningandSpeakingListenandPracticeActOutReadingTextExercisesPracticalWritingSupplementaryReadingReturnLearningObjectivesrequestandprovideinformationonfileddocumentsorally;understandhowfilemanagementworks;managefiles;fillinformsandwritelettersonfile

2、management.首页ListeningandSpeakingRequestingandProvidingInformationDialogue11.Listentothedialogue,andfillintheblanks.(Mr.GreenisaskinghissecretaryHelenforthefilesherequestedearlier.)Mr.Green:Helen,didyouthosefilesIrequested?Helen:Iamsorry,Mr.Green.Icouldnotfindanyinformationonthatcompany,eve

3、nthoughIcheckedallthe.Idon’tthinkwehaveafileonthem.Mr.Green:I’malmostsurethatinformationwasfiled.Helen:Wouldyoulikemetocheckagain?Mr.Green:Yes.Infact,IbelieveIaskedyoutofiletheinformationunderMr.Smith’sname.Helen:Maybethat’swhyIcouldn’tfindit.AlltheinformationontheSmith________________isfil

4、edunder“S”.Mr.Green:Doyoustillremember?Helen:Yes,Ido.Allfilesarearranged.Mr.Green:That’sright.Soyou’dbettercheckitagain.Helen:Yes,Mr.Green.lookupcross-referencesunderadifferentheadingcorrespondencehowourfilingsystemworksalphabetically2.Listentothedialogueagain,andanswerthequestionsyouwillhe

5、ar.Writeyouranswersbelow.(1)_______________________________________________________(2)_____________________________Q:WhatfiledoesMr.Greenwant?Q:Howdoesthefilingsystemwork?Key:TheonethatcontainsinformationonMr.Smith’scompany.Key:Allfilesarearrangedalphabetically.Dialogue2Listentothedialogue,

6、andfillintheblanks.(Mr.GreenandhissecretaryHelenareworkingonthefilinginstructions.)Helen:I’vegotthelisthere,Mr.Green.Mr.Green:Whatlist?Helen:Thelistofproceduresfor.Yousaidweshoulddiscussitthismorning.Mr.Green:Oh,yes.Iremembernow.Weshouldmakealistoffilingproceduresforallthestaff.Well,whathav

7、eyouwrittendown?Helen:Ithoughtwemightheadthepage““andthencenterthetitle““.Mr.Green:Yes,that’sallright.ThenitcanbeattheendandbyGeneralManager.filingNoticeFilingInstructionsdatedsignedHelen:Yes.Mr.Green:what’sthefirstprocedurethen?Helen:Itisaboutsortingthe