travel reimbursement instructions差旅费报销指令

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1、TravelReimbursementInstructionsInstructionsforTravelExpenseReimbursement/TravelAdvanceRequestform.CompletetheUCIemployeeornon-employeesection.Chooseapaymenttype.Enterthedestination,purpose,andtraveldatesintheappropriateboxes.Besuretoincludeyourdepartureandreturntime.Selectan

2、expensetype:Advances(pre-payments):Entertheamountoftheadvancespaidtoyouoronyourbehalf.Forexample;cash,airfare,lodging,orregistration.Enterthetripnumberintheappropriatefield.Airfare:Entertheamountofthecostoftheairfare.Eachexpensemustbesupportedbyanoriginalreceipt/invoice/itin

3、erarywhichcontaina13digitticketnumber.NOTE:Acreditcardstatementisgenerallynotacceptableasareceipt,butmaybeusedtosupportanexceptionalrequestiftheoriginaldocumentshavebeenlostordestroyed.Besuretoincludeajustificationexplainingthecircumstances.NOTE:SomeforeignandU.S.aircarriers

4、suchasJetBluemaynotassignaticketnumber.PleasecontacttheFinanceOfficeifyouhavequestionsregardingspecificairlines.Lodging:Entertheamountofthecostoftheroomandtaxonly.Thecostoffood,phone,internet,orparkingchargesthatmayshowonthehotelfolioshouldbeenteredunderotherexpenses.Special

5、Instructions/OtherExpensesnotunderlodging.Eachexpensemustbesupportedbytheoriginalhotelfolio.Lodgingthatisconsidered“withinthevicinity”(lessthan50milesfromtheworkplace)willneedajustificationandexceptionalapproval.Registration:Entertheamountofthecostoftheregistrationalongwitha

6、copyofthemeeting/conferenceagenda.Expensesmustbesupportedbytheoriginalreceipt.RentalCar:Entertheamountofthecostoftherentalcar.Eachexpensemustbesupportedbyanoriginalreceiptwhichcontainsthemilesinandthemilesout.Additionalinsuranceexpenseswillnotbereimbursed.NOTE:TravelersonUni

7、versitybusinessshoulduseapprovedrentalagencies(see:currentRentalCarAgreementsonformslist).ThenegotiatedratesincludePDW/LDW.Additionalinsurancewillnotbereimbursed.GroundTransportation:Enterthedateandtheamountofthecostofeachexpense.Receiptsarenotrequiredforexpensesthatarelesst

8、han$75.Ifnecessary,listdatesandexpenseamountsonaseparatesheet.Mileage:Compl